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A virtual board meetings allows your organization to conduct productive meetings without the physical restrictions of a traditional meeting in person. Utilizing an online meeting software will help you save time and money by avoiding travel costs and the need to use manual processes like the recording of attendance and the writing of minutes. This will allow you to expand your membership pool for board members by including those who are unable to attend in person.

Getting started with an online board meeting is relatively easy, though you’ll need to provide each member with the required link prior to the meeting. You might want to distribute an invitation to a test meeting to your participants prior to the first meeting to ensure that the equipment is functioning properly.

A clear agenda is essential for the success of a virtual board meeting. Include a ‘any other issues item to cover any issues that are not addressed in the meeting. This will help keep your agenda on track, and will increase your productivity.

Make sure that all discussion items are slated with an appropriate amount of time and the intended conclusion for each. This will give your board members a sense of organization and will allow you to get through the meeting in a timely manner.

In providing all attendees with copies of the agenda as well as pertinent documents ahead of time will allow them to come prepared to share their opinions. Video conferencing is a great tool to use in board meetings. It will boost engagement and allow participants the opportunity to see each other’s body and speech.

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